CAREERS AT AUM

AUM Human Resources

The American University of Malta is an equal-opportunity institution that does not discriminate based on race, color, gender, national origin, age, religion, sexual orientation or disability in its admissions, student aid, employment practices, education programs or other related activities.
We invite you to explore our website and learn how HR partners with the university to achieve its strategic goals. The university’s vision guides HR operations to recruit, retain and engage a team of well-qualified employees.

We’re Hiring!

We’re looking for qualified individuals with the passion and talent to help AUM fulfill its mission. We’re growing fast and new faculty, staff, administrative and professional positions are opening up every day.

Make sure to send your application to hr@aum.edu.mt

Faculty

Faculty Positions Announcement

Vacancy Open Date : 21/07/21 – Vacancy Close Date : 21/08/21

Faculty Positions Announcement – Adjunct (Part-time) Professor in diverse fields

The American University of Malta invites applications for part-time faculty to teach a variety of courses at their main campus for the Fall 2022 semester starting in September 2022.

Responsibilities:

We are seeking applicants to teach courses based on a provided syllabus including preparing assignments, preparing and conducting assessments and holding appropriate office hours.  The courses we seek are for the following topics:

Introductory courses (first- or second-year level):

Introduction to Chemistry, Introduction to Biology, Introduction to the Arts of the Mediterranean, Introduction to General Chemistry I, Engineering Graphics, Introduction to Multicultural Communication, Microeconomics, Introduction to Applied Ethics, Religious Worlds in Comparative Perspective

Intermediate courses (third year level):

Civil Engineering: Hydraulic Engineering and Design, Structural Design in Concrete.

Industrial Engineering: Probabilistic Models in Operations Research, Engineering Experimental Design.

Mechanical Engineering: Engineering Component Design, Introduction to Fluid Mechanics, Fundamentals of Materials for Engineers, Dynamics of Machines.

Advanced courses (Senior or graduate):

Computer Science: Research Methods and Ethics, Data Mining, Optimized C++, Global Software Development. 

Business/Management: Economics for Managers, Money and Banking, Entrepreneurship, Business Law, Business Ethics, Business Statistics, Management Information Systems. 

 

Qualifications:

  • MS required; Ph.D. preferred for introductory and intermediate courses.
  • Ph.D. required for advanced courses.
  • Proficiency in English is required.
  • Preference will be given to persons experienced in teaching at MQF levels 6 and above.
  • Candidate should be based in Malta and eligible to work part-time

Documents to Submit:

  • CV
  • Cover letter: Must specify the courses from the list above that you are qualified to teach in relation to this posting. Also include experience level.

The list of documents should be sent by email to: HR@aum.edu.mt with topic “Adjunct-Fall 2022”.

English Language Teacher ( EAP )

Vacancy Open Date : 28/07/21 – Vacancy Close Date : 28/08/21

EAP teacher will be working part time and be responsible for the delivery of quality English for Academic Purposes (EAP) teaching programs to our students on a day-to-day basis. 

Duties:

  • Facilitating EAP learning catering to a broad range of client needs
  • Delivering best educational practice aimed at developing language skills in learners
  • Creating engaging and effective learner-centred lesson plans
  • Lesson planning and preparation before each class;
  • Teaching classes every weekday following syllabus;
  • Facilitating testing during the course, including marking tests and weekly homework;
  • Assessing students’ progress and adjusting programs accordingly

 The ideal candidate should:

  • MQF 6-7 of the teaching/linguistic qualification and the teacher’s experience is suitable for the course to be taught.
  • Additionally, one of the following:

TEFL Certificate (from accredited language schools in Malta) MQF 4

CELTA MQF 5

DELTA or Dip TESOL MQF 7

MA TESOL / Applied Linguistics MQF 7

  • Valid teaching permit which is issued through the ELT Council MEDE.
  • Passion and motivation for EAP teaching and learning
  • Sound experience in developing, implementing and reviewing educational programs
  • Experience teaching Business English would be a major advantage.

For application

1) Cover letter that outlines your experience and qualification,

2) CV

Candidates are asked to submit CV and Cover letter to HR@aum.edu.mt with the topic “EAP teacher”

 

Administration

Executive Secretary

Vacancy Open Date : 06/07/21 – Vacancy Close Date : 06/08/21

AUM is currently seeking Executive Secretary to be part of the President office team and be dealing with all administrative duties.

Responsibilities:

  • Manage the Office of the President
  • Assist with Board of Trustees Meetings and Events
  • Work with, coordinate with leaders of entities in Malta and abroad
  • Perform duties as assigned by the President within expertise
  • Assist in planning ,organizing and executing events
  • Be a professional representative of the President
  • Know AUM and be a proactive for AUM and its development
  • Be professional, positive with constituents of the President’s Office
  • Set up filing system and keep filing current and files in order
  • Coordinate and manage the President’s calendar
  • Arrange trips for the President
  • Set up, coordinate and facilitate meetings
  • Attend and facilitate events that will sometimes be scheduled in the evenings and on weekends
  • Prepare documents for President’s meetings
  • Any other tasks and duties that are required to be carried out.

Job Requirements:

  • 5 years’ experience, at least two years in similar position.
  • Fluent English speaker, Maltese and/or other languages is an advantage.
  • Proficiency in using Microsoft office 365.
  • Good appearance and independent character.

You CV please send to hr@aum.edu.mt with the topic “Executive Secretary”

Finance Officer

Vacancy Open Date : 06/07/21 – Vacancy Close Date : 06/08/21

Finance Officer

We are looking for a Finance officer to join our team on a Full-time basis. Reporting directly to the Director of Finance , the Finance Officer plays an important role in the smooth and efficient delivery of the day-to-day activities of the Finance Function.

Key duties and responsibilities:

  • Monthly reconciliation of bank accounts.
  • Prepare daily/weekly/monthly various students reports.
  • Reconciliations of vendor and students accounts.
  • Posting daily transactions in the systems.
  • Assist in preparing the Revenue each semester of the university.
  • Coordinate with other departments like Admission & registration.
  • Prepare the weekly payment report for the due invoices.
  • Perform other Finance general duties as assigned by management.

 Skills, Experience and Qualifications:

  • An Accountancy qualification – minimum Bachelor of Accounting.
  • at least one-year experience in a similar role.
  • Work experience in same industry will be a big advantage.
  • Ability to communicate effectively.
  • Capable of working under pressure and to tight deadlines
  • Excellent communication skills both verbal and writing.
  • Highly proficient in excel, word and outlook.
  • Knowledge in software’s like, Odoo , Salesforce ,OIS will be an advantage.
  • Good command of English (speaking & writing).

Interested applicants should send an updated CV together with a covering letter to hr@aum.edu.mt ‘Finance Officer”

Registrar Officer

Vacancy Open Date : 06/07/21 – Vacancy Close Date : 06/08/21

Registrar Officer

Registrar Officer is responsible for Registrar Office operations such as recording and maintaining student data, documentation, reporting

Key Duties and Responsibilities

· Coordinate the official enrollment and academic certification: Enrolment Letters, Transcripts, Verification of Degrees, and other official documents provided by Registrar Office.

· Conduct AUM’s official Academic Catalog in alignment with MFHEA requirements and course updates.

· Provide support for determining academic eligibility and academic progress with Dean’s List, Academic Status Changes, and Graduation.

· Process transfer credits for incoming students together with Admission

· In collaboration with Deans, prepare course and final exam scheduling in the student information system

· Ensures the academic calendar, academic catalog, course scheduling, and timely academic exams schedule are presented in a transparent manner.

· Respond to various requests for information on students and programs

· Compile and distribute registration and enrollment statistics to management

· Follow up different Registrar Office matters

· Maintains accurate records throughout the registration process.

· Ensures records are updated with new grades, attendance, academic status, and related academic performance information (including but not limited to operating transfer credits).

· Delivers accurate and useful academic students’ progress, academic study plan progress, faculty member academic progress (in terms of course deliverables) and statistics to the Deans, Academic Affairs Office, Quality Assurance Office and Provost Office.

· Able to use software related to records administration, and perform related Register office duties in the absence of the Registrar.

· Ensures that teaching and learning systems operations work properly (OIS, Moodle, Teams, Zoom etc.), and adapts the current system to the new technologies and delivers the appropriate training to both academic and non-academic staff.

· Organizes and delivers the students’ orientation session regarding student enrolment/registration, and use of teaching platforms (Moodle, OIS, Teams, Zoom etc.)

· Executes the student survey for course evaluation (every semester) and provides a timely report (before the end of the semester) to the Provost’s Office.

· Organizes and delivers the faculty’ orientation session regarding academic advising activities, the use of teaching platforms (Moodle, OIS, Teams, Zoom etc.), and attendance and exams regulations.

· Provides support in a timely manner to all departments in terms of data and information required for university’s reports (e.g. student survey for course evaluation; attendance list required by different university departments).

Skills, Experience, and Qualifications

· Bachelor’s/ Master’s degree or degree

· Preferable 2-year experience in a similar role in higher education.

· Very Good command of English and communication skills (both verbal and writing)

· Highly proficient in MS Excel, Word and Outlook, and task management tools (Asana, Jira, Trello)

· Good analytical skills and ability to work with data

· Problem-solving, prioritizing, and delegation.

Interested applicants should send a CV to hr@aum.edu.mt with the topic “Registrar Officer”.

Student Affairs Assistant

Vacancy Open Date : 19/07/21 – Vacancy Close Date : 19/08/21

The Student Affairs Assistant will be serving as a member of the Student Affairs  Office to help the department taking care of the students in their journey at AUM in the following areas.

Duties:

  • Assist in planning and running student centered events and activities
  • Assist in planning and running student Sports events and activities
  • Assist in the facilitation and management of Students Clubs Operations
  • Assist students in finding accommodation
  • Facilitate students communication and interaction with the respective authorities for Visa and Residence Permit applications and renewals
  • Communicate with students either individually or collectively through the Student Union on matters of importance to the student body
  • Highlight any problems to the Supervisor
  • Help in the day to day running of the Student Affairs Office

The ideal candidate should:

  • Bachelor’s /master’s degree
  • Fluent English, other languages will be an advantage.
  • Strong IT skills including experience in using spreadsheets and databases, and creating statistical reports, using different software
  • Outstanding verbal and written communication skills are required.
  • Work independently and as a team player.
  • Ability to maintain a high degree of confidentiality.
  • High level of customer service skills
  • Excellent attention to detail

Candidates are asked to submit to HR@aum.edu.mt with the topic Student Affairs assistant

Management Trainee

Vacancy Open Date : 04/07/21 – Vacancy Close Date : 04/08/21

Job Responsibilities:

 The trainee works under the supervision of managers and executives in organizations to acquire all essential knowledge to work in the office. 

 Duties:

  • Overseeing general business office operation.
  • Greeting visitors, answering incoming phone calls 
  • Searching information upon requests 
  • Provide administrative support including data entry, typing, editing, copying, filing documents, etc.
  • Coordinating appointments and meetings, managing calendars and schedules, and preparing minutes of meetings.
  • Producing reports, composing correspondence, and drafting documents.
  • Creating presentations and reports.

 

 Requirements: 

  • Upper secondary education
  • A good level of writing and speaking of English is a must
  • Computer skills: Outlook, Word, Excel 
  • Basic knowledge and skills of office work and environments 
  • Good communication and social skills 

Interested applicants should send a CV to hr@aum.edu.mt with the topic “Management Trainee”.

Driver - (Must hold a Driving Licence Category D1)

Vacancy Open Date : 06/07/21 – Vacancy Close Date : 06/08/21

Job Responsibilities:
Safety driving various vehicles, maintains safe and secure environment for customers and employees by carrying out basic handyman duties in premises.

Duties:

  • Safe driving of various vehicles
  • Follow all state and national safety regulations and standards.
  • Accurately plan and follow routes, maps, and directions.
  • Open vehicle doors and assist passengers.
  • Load cargo and baggage.
  • Keep exterior of vehicle clean and presentable.
  • Carry out basic technical checks of the vehicles regularly
  • Coordinate building-related activities ensuring good condition of facilities.
  • Report to FM Manager on the operation and maintenance of the facilities escalating any issues and recommending actions as appropriate.
  • Monitor and manage facilities’ security systems.
  • Ensure compliance with Health&Safety standards.
  • Keep track of inventory items.
  • To carryout basic Handyman duties in plumbing and electricity
  • To carry out other duties, when necessary, as directed by FM Manager.

Requirements:

  • Driving license D1
  • Upper secondary education
  • Good level of writing and speaking of English is a must
  • Computer skills: Outlook, Word, Excel
  • Basic knowledge and skills of Handyman will be an asset
  • Good communication and sociable skills
  • To be able to work on shifts when necessary

Contact the HR Office

Elena Chernitskaya

HR Manager

If you have any questions about careers at AUM, make sure to contact our HR team.  

Email Us: hr@aum.edu.mt